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EHR Systems & EMR Software

Streamline electronic health records software (EHR) and electronic medical record software (EMR) with electronic entry, storage, and maintenance of digital medical data. This includes patient records, doctor notes, demographic data, test results, medical history, and more. Datatrak empowers your ability to manage electronic medical records (EMR) with an emr system that makes collecting patient records as simple as possible. Our goal is for our customers to have efficient and successful data on a user-friendly platform custom designed for their specific needs.

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Linking EMR to EDC for Clinical Trials

We can link electronic medical records to our ehr system and electronic data capture for clinical trials and studies.

Innovative Reporting

Powerful reporting gives teams the ability to easily access, filter, and export real-time data into clear and concise reports whenever they are needed.

Extensive Design Capabilities

Work with our team of Designers to create the EMR as needed to improve and enhance the end user experience.

EMR Services for Medical Practices

An Electronic Medical Records System Built Around You

Datatrak’s electronic medical records system is custom designed for your specific needs — giving your team a user-friendly platform to manage patient data, link directly to EDC, and implement changes without downtime.

See How It Works
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    Capture patient records, doctor notes, demographic data, test results, and medical history

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    Link EMR directly to EDC for seamless clinical trial data collection

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    Real-time reporting: access, filter, and export data on demand

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    Implement changes without required downtime or data migration

Integrated Solutions

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Electronic Data Capture (EDC)

A powerful, cost-effective EDC system that enhances data capture and cleaning with a Rapid Startup option — easy to set up and built for any study.

Clinical Trial Management (CTMS)

Manage your clinical trials from startup to close with a fully integrated CTMS giving your team real-time visibility across all studies.

Electronic Trial Master File (eTMF)

Keep every trial document compliant and inspection ready with an eTMF system that cuts costs by 62% and integrates directly with EDC.

eConsent

Simplify patient enrollment and informed consent with digital eConsent software built for decentralized and remote clinical trials.

Post Market Surveillance

Conduct post-market surveillance and Phase IV studies with acloud-based pharmacovigilance software platform built for compliance.

EMR/EHR

Link electronic medical records to your clinical trial EDC with an EHR system and EMR software built for seamless data management.

Trial Design

Work with our expert clinical trial design team to implement your study protocol and train your users to build studies independently.

Data Management

Our clinical data management team supports your data cleaning, workflows for clinical trials, and study-specific needs from startup to close.

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"Datatrak is the best of breed products suite assisting in any clinical trials from simple to complex studies abroad oncology terapeutic area. It provides high speed connectivity for both sponsor and site users to enter eCRFs in a timely manner on intiutive UIs. The products have the capacity to allow pharmaceutical companies, CROs and Academic Institutes to build any type of clinical trials easily. It brings in cost efficiency and all features and built in a single platform. Datatrak is a powerhouse vendor in the health care industry."

Tsubasa Iwata — ClinCloud

We have been using Datatrak EDC for clinical data management for the past 10 years. It has been great working with the Datatrak team, their customer support always responds promptly and is super helpful. They system is easy to use, you can create customized forms, manage study participants, securly store and manage data.

Shannon Stoddard — Oculos

We have been using Datatrak for about 7 years now for our studies, and we selected Fountayn for several reasons. Basic functions to complex solutions are integrated into the same tool. It is user frienidly, and site stasff with experience know perfectly how to enter data, resolve queries, and more. Datatrak is friendly when exporting data to conduct statistical analysis. We have never had any downtimes or issues in our operations, and most importantly, we have never lost any data.

Alejandro Arias — CEO, ILS Clinical Research

We used Datatrak EDC to support a complex double-blind clinical trial, including custom randomization, a site-specific sub-study, and external imaging data entry. The platform handled edit checks and data validation reliably, with strong audit trails supporting compliance requirements. Its flexibility allowed us to adapt quickly as study needs evolved. We completed database lock on time with all SDV, and query resolution finalized, which speaks to both the system's robustness and how quickly our teams got productive on it.

Sandeep Saha — Director of Data Science, Cardiovascular Clinical Sciences

We used Datatrak EDC to support a complex double-blind clinical trial, including custom randomization, a site-specific sub-study, and external imaging data entry. The platform handled edit checks and data validation reliably, with strong audit trails supporting compliance requirements. Its flexibility allowed us to adapt quickly as study needs evolved. We completed database lock on time with all SDV, and query resolution finalized, which speaks to both the system's robustness and how quickly our teams got productive on it.

Sandeep Saha — Director of Data Science, Cardiovascular Clinical Sciences

Frequently Asked Questions

What is an EHR system?

An EHR (electronic health records) system is the software clinicians use to capture, store, and maintain digital medical data, including patient records, doctor notes, demographic data, test results, and medical history. Datatrak’s EHR and EMR software gives your team a user-friendly platform custom designed for your specific needs, with the reporting and workflow flexibility expected of a modern life sciences platform.

What features should an EHR or EMR system include?

A strong EHR or EMR system should capture patient records, doctor notes, demographic data, test results, and medical history in a single place, deliver real-time reporting that teams can filter and export on demand, and connect directly to the systems used for clinical research. Datatrak’s EMR links electronic medical records directly to our EDC for seamless clinical trial data collection, and changes can be implemented without required downtime or data migration.

Can Datatrak’s EMR software be linked to clinical trial data capture?

Yes. We link electronic medical records to our EHR system and electronic data capture for clinical trials and studies, so patient data you already maintain can flow directly into the research workflow. This removes duplicate data entry, reduces transcription error, and keeps clinical and research teams working from the same source of truth.

News & Insights

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Increase Diversity in Clinical Trials

Discussions around improving diversity in clinical trials have been ongoing for quite some time, with relatively gradual change to actual practice.

Finally Fountayn

In early 2022, we made the concrete decision to transition away from the Datatrak name and brand and rebrand to a fresh and modern look.

The Ultimate Clinical Trial Suite, Delivered.

The Clinical Trials Industry uses eClinical solutions to reduce costs and improve efficiency.

4 Ways to Scale eClinical Customer Education

Fountayn's training approach doesn't follow a "one size fits all" approach.

Into the Future with Fountayn Software

Scalability in software refers to its ability to adjust capacity and functionalities based on user demand while remaining stable.

ChatGPT, What Do You Think About the Future of AI in Healthcare?

The future of AI in the healthcare industry looks very promising. AI has already begun to make significant impacts in healthcare, including aiding in the diagnosis and treatment of diseases, drug development, and medical research.

Patient-Centric Trials

Patient-centric trials, also known as patient-centered trials, are a relatively new approach to clinical trials that aim to put the needs and experiences of patients at the center of the trial process.

5 Questions for Your EDC Provider

Does a Mid-Study Change Require System Downtime? Can Edit Checks, Dependencies, and Questions Reference Cross-Form Data?

7 Tips to go Live on Time

Shifting the Center of Decentralized Trials

The onset of COVID-19 fostered a rapid change in the practice of clinical trials.

Real-World Evidence

Real-world evidence (RWE) is data collected outside of traditional clinical trials, such as electronic health records (EHRs), claims data, patient-generated data, and social media data.

3 Questions to Ask When Choosing a CTMS Provider

Choosing a Clinical Trial Management System provider is a critical decision for a clinical trial Sponsor or Organization.

Ensuring Data Quality with Fountayn

Data quality in clinical research is one of the most important aspects of a successful trial.

Passing the Stress Test: Clinical Trials Day 2023

In honor of Clinical Trials, day we’d like to take a moment to reflect on not only one of the most outstanding moments in the history of clinical trials, but in the broader field of science.

Today's Clinical Trials Need More Than Just an EDC

As the Clinical Trial process has continued to improve over the last several years, the benefits of using an EDC system has become widely known throughout the industry.

Technology for Decentralized Trials: Agility Allows You to Pivot

This post is part of a blog series on what we believe the responsibilities of eClinical technologies to be in a time of increasing demand for trial decentralization.

Technology for Decentralized Trials: Providing Control and the Freedom to Innovate

This post is part of a blog series on what we believe the responsibilities of eClinical technologies to be in a time of increasing demand for trial decentralization.

Study Design in Fountayn: Build your Own Adventure

The Fountayn Solution Services department within Fountayn was established in 2010 and has operated on the key premise of offering customizable solutions that best fit the needs of each of our clients.

Future Forward with Scalable Software

Scalability in a software offering is a system’s ability to adjust its capacity and functionalities based on its users’ demand.

Fountayn CTMS expanded with Business Intelligence

Clinical trials contain hundreds of millions of data points that can be used to help identify trial issues or trends.

Five Best Practices for Building a Robust EDC System

Electronic data capture (EDC) systems are essential and ubiquitous tools used in the Life Sciences industry by academic, medical device, biotech and pharmaceutical companies.

EDC Design With the End User in Mind

User experience is important within any software as it focuses on ensuring the product is doing its job correctly and in the most helpful way.

Do you know what SOC Compliance is and why it is important that your eClinical vendors have one?

When evaluating a vendor, especially a technology vendor, certain items are expected like security and compliance. One of the ways to ensure a vendor is secure and compliant is being SOC 2® Type II certified.

Customer Experience Questions to Ask Your eClinical Vendor

When choosing an eClinical vendor, it is important to understand the customer service/experience they will provide.

Clinical Trial Site Communications – A Must Have

In today’s world, this mantra means a lot more than it used to. Keeping lines of communication open is the path to staying afloat in difficult times. Clinical trial sites are no exception. The question is how do all of your research sites stay connected, especially these days.

3 Ways CTMS by Fountayn can Maintain Better Communication Within Your Organization

The Importance of Mid-Study Changes

What are mid-study changes and why are they so important to the lifecycle of a clinical trial?

How Support Services Propel eClinical Technology Efficacy

eClinical technologies have become pervasive across clinical trials, whether the study is more traditional or implements decentralized elements.

How Partnering with Fountayn Can Make a Difference in Your Clinical Trials

Fountayn strives to be a valuable partner to our customers by providing the highest level of service as well as the most innovative technology. Our client’s satisfaction and success will always be our main priority.

Four Ways to Make eClinical Customer Education Scalable

Central Monitoring: First Steps to a Risk-Based Approach

Adoption of risk-based monitoring practices has grown in the industry of clinical trials at a slow but steady pace over the last decade. For many looking to make this transition, however, the question of where to begin poses a challenging question.

Regulatory Support for eSource

eSource, broadly, is the idea that data entered into an electronic platform, like an EDC or an EHR, can be considered the source data for the purposes of reconstructing and evaluating the safety and efficacy of a clinical trial.

Why eSource: The Advantages of Abandoning Paper Records

The justification for designing eSource trials is in the advantages they provide in reliability across most human tasks that interface with a clinical trial database. In short, eSource as a strategy eliminates a broad spectrum of potential transcription errors in addition to fully leveraging the supporting eClinical technology to provide reliable consistent exchange of information.

The Challenges with eSource

Our previous post illustrated some of the most significant benefits to operational effectiveness and efficiency in clinical trials by implementing eSource practices. These advantages speak for themselves.

Industry Trend: Patient-Centered Medicine

GPT on FHIR

All About the Acronyms

The clinical trials industry is known for it’s extensive use of acronyms, which can often be confusing for those not familiar with the field. With numerous regulatory bodies, organizations, and medical terms, it’s no wonder that the industry has a vast array of acronyms. These are used to describe everything from medical conditions to regulatory documents to save time and simplify communication.

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Patient wearing EEG cap during clinical study